Talent Administrator

COMPANY OVERVIEW ThreatLocker® is a global leader in endpoint protection technologies, providing enterprise-grade cybersecurity solutions that give organizations complete control over their IT environments. The ThreatLocker® platform delivers a full suite of Zero Trust security tools—including Application Allowlisting, Ringfencing™, Storage Control, Elevation Control, Endpoint Network Control, Configuration Management, and Operational Alerts—designed to stop cyberattacks before they happen. By combining advanced technology with a proactive approach to security, ThreatLocker® empowers businesses, government agencies, and academic institutions to strengthen their defenses, reduce vulnerabilities, and operate with confidence in today’s evolving threat landscape. POSITION OVERVIEW The Recruitment Administrator is an in-house role that provides vital support to ThreatLocker’s Talent Acquisition team. This position is highly administrative and organizational, with a strong focus on resume review, scheduling, and candidate coordination. You will work closely with the COO, internal recruiters, and cross-departmental teams to ensure recruitment processes run smoothly and candidates experience a professional and welcoming introduction to the company. This is a professional, front-facing role requiring excellent organizational skills, attention to detail, and a polished presence. Over time, this role provides a pathway to build sourcing and recruiting skills, with opportunities to expand into broader talent acquisition responsibilities. JOB SCOPE The Recruitment Administrator is responsible for, but not limited to: • Reviewing resumes and applications to identify candidates who meet role requirements. • Conducting research on candidates and talent pools to support recruiters. • Managing scheduling: arranging interviews, sending calendar invites, and confirming details with candidates and internal teams. • Coordinating and setting up pre-screen calls. • Professionally greeting and assisting candidates when they visit the office. • Maintaining accurate and organized records within the applicant tracking system (Greenhouse preferred). • Preparing candidate summaries and sharing structured feedback with recruiters. • Supporting requisition intake meetings with internal teams and the COO. • Handling administrative tasks to ensure smooth and efficient recruitment processes. • Assisting with outbound sourcing activities and networking for referrals as you grow in the role REQUIRED QUALIFICATIONS • 2+ years of administrative, recruitment support, or coordination experience. • Previous use of an Applicant Tracking System (Greenhouse preferred). • Excellent organizational and time-management skills. • Detail-oriented with the ability to manage scheduling and logistics across multiple teams. • Strong written and verbal communication skills — approachable and engaging. • Professional presence, including a neat and professional dress code, when meeting candidates and representing the company. • Comfortable with repetitive but critical tasks such as resume review and scheduling. • Proactive and eager to grow into broader recruiting responsibilities. • Familiarity with hiring best practices and compliance is a plus. Growth Path This role is designed as a launch pad into Talent Acquisition. By mastering the administrative, organizational, and candidate-facing aspects of recruiting, you will build the foundation to progress into sourcing, candidate management, and eventually a full-cycle recruiter position. WORKING CONDITIONS The duties described below are representative of those encountered while performing the essential functions of this position. If necessary, reasonable accommodation may be requested and will be evaluated for its relationship to the essential functions that must be performed. • Job will generally be performed in an office environment but may require travel to visit company offices and/or property locations. • While performing duties of this job, would occasionally require to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk and hear, and use fingers and hands to feel objects and tools. • Must occasionally lift and/or move up to 25 pounds. • Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.