Fleet Maintenance Coordinator

About Clutch We’re on a mission to reinvent the way people buy, sell, and own cars. Are you game? Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee… and that’s just the beginning. Named five years in a row to the Globe & Mail’s list of the Top Growing Companies in Canada and also awarded spots on Deloitte’s Technology Fast 50™ and Fast 500™ lists, we’re looking to add curious, hard-working, and driven individuals to our growing team. Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca. About the Role We are on a mission to build a world-class team that drives innovation, growth, and excellence. As we scale rapidly, we’re looking for an entry-level Fleet Maintenance Coordinator to join our Operations team and oversee the upkeep, performance, and presentation of our national fleet. In this role, you’ll be the operational backbone ensuring our vehicles are safe, compliant, cost-efficient, and brand-perfect—keeping Clutch on the road and looking sharp. You’ll work closely with field operations, vendors, and leadership to coordinate preventative maintenance, track repairs, and plan for future fleet growth. What You’ll Do • Coordinate preventative maintenance and repairs with field operations teams and external vendors across all operating markets. • Monitor upcoming service requirements and ensure maintenance activities are completed on schedule to maximize fleet uptime and minimize operational disruption. • Track open repairs and proactively follow up with vendors on repair status, estimated completion times, and service quality. • Maintain strong working relationships with vendors while holding them accountable to agreed-upon timelines and service expectations. • Coordinate urgent breakdown responses by troubleshooting and sourcing rapid solutions to keep the fleet moving. • Maintain the fleet's appearance to ensure assets reflect Clutch’s brand standards. • Maintain accurate and up-to-date statuses and records of vehicles, maintenance and repairs, and compliance docs within internal systems. • Support compliance activities by maintaining inspection, licensing, and regulatory documentation, and tracking upcoming renewal requirements. • Assist with inventory management, including receiving deliveries, tracking supplies, and maintaining inventories for safety and fleet-related equipment. What we're looking for: • 1-2+ years of experience in service coordination, vendor management, customer service, or administrative support. • Experience working in transportation, fleet, automotive, or maintenance environments is considered an asset. • Highly detail-oriented with excellent organizational and administrative skills; capable of managing multiple priorities and competing deadlines. • Strong communication and interpersonal skills with the ability to build relationships and collaborate effectively with vendors, field teams, and internal stakeholders. • Self-motivated with a proactive approach to identifying issues and driving them through to resolution. • Comfortable working in a fast-paced, high-growth environment with the ability to learn new systems and processes quickly. • Familiarity with maintenance management software, fleet management systems, or transportation management systems is considered an asset. • Ability to work both weekdays and 1 weekend day. Why you’ll love it at Clutch: • Autonomy & ownership – opportunity to build your process and influence the company workforce and at every level. • Help shape the future of car buying and selling in Canada by leading a critical part of our customer experience. • You’ll have a broad and direct ownership during a phase of rapid growth. • We are dedicated to attracting and retaining top talent with top-of-market compensation packages. • Above market health & dental benefits. Employment Type: • New, Permanent Full-Time Compensation & Benefits: • Salary range: $55,000-65,000 per annum • Benefits: Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1. • Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions. Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email talent@clutch.ca.