Event Specialist

ABOUT Candex is a rapidly growing private global B2B fintech company on a mission to reshape the way businesses transact. Our tech-based solution makes purchasing fast and easy for enterprise buyers. Recognized in the ProcureTech 100 for Procurement Innovation, our SaaS Platform and accompanying services completely transform the buying experience for large companies around the globe. Buyers enjoy the simplicity of Candex for their purchases, vendors get paid faster, and procurement teams love the increased control they gain over purchases — Everyone wins! We serve companies in the Global 2,000 and our existing clients include some of the world’s biggest corporations. We’ve raised over $130M from leading investors including Goldman Sachs, 9Yards Capital, JP Morgan, American Express, Altos, Craft, and NFX. Available in almost 50 countries, Candex is expanding our already robust footprint and is looking for ambitious, fun people to join us on our mission to revolutionize the way businesses engage and pay their suppliers. About the Role Candex is looking for a highly organized, proactive, and execution-focused Event Specialist to own the end-to-end delivery of our global events and customer experiences. This is not a coordination role. We are looking for someone who can take an event from concept through to flawless execution, anticipating challenges before they arise, building detailed project plans, managing multiple stakeholders, and ensuring every aspect of an event is delivered to an exceptionally high standard. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes full ownership of their work, and doesn't wait to be told what needs to be done. They are equally comfortable thinking strategically about the attendee experience while managing the smallest operational details that make an event successful. At Candex, we value people who are collaborative, adaptable, positive, and enjoy building strong relationships. We work hard, support one another, and genuinely enjoy what we do. We're looking for someone who will become an integral part of that culture while taking accountability for delivering world-class events. We are looking for someone in London, UK, with occasional domestic and international travel. Key Responsibilities Own the End-to-End Event Lifecycle - Take full ownership of multiple events simultaneously, managing every stage from concept, planning, execution and post-event reporting. - Translate ideas into detailed, executable project plans with clear timelines, milestones, dependencies and ownership. - Drive projects forward independently, ensuring nothing is overlooked, delayed or left until the last minute. - Maintain complete visibility across all event deliverables and proactively identify risks before they impact timelines. - Take accountability for the overall success of every event under your ownership. Event Planning & Operational Excellence Develop detailed event plans covering: - Event objectives - Project timelines - Budget management - Vendor management - Registration strategy - Marketing deliverables - Event content - Swag and promotional materials - Logistics & on-site execution - Post-event follow-up Ensure every deliverable is accurate, complete and production-ready before sharing internally or externally. Implement quality control processes to minimize errors and ensure exceptional attention to detail across every aspect of an event. Project Management - Manage multiple global events simultaneously while balancing competing priorities and deadlines. - Maintain comprehensive project trackers with clear ownership, milestones and status updates. - Proactively follow up with stakeholders and vendors to ensure deliverables remain on track. - Escalate risks early with proposed solutions rather than waiting for issues to arise. - Demonstrate excellent organizational skills and consistently deliver projects on time. Stakeholder & Cross-Functional Management - Build strong working relationships across Marketing, Sales, Customer Success, Product, Design and external partners. - Coordinate cross-functional deliverables and ensure every stakeholder understands their responsibilities and deadlines. - Manage agencies, suppliers, venues and vendors professionally, ensuring clear communication and accountability throughout the project lifecycle. - Represent Candex professionally in all customer-facing interactions. Customer Experience - Design engaging customer experiences that strengthen relationships and reinforce the Candex brand. - Own customer communications including invitations, registration, attendee management and post-event follow-up. - Look for opportunities to continually improve attendee engagement and event experience. Adaptability & Continuous Improvement - Operate effectively in a fast-changing environment where priorities may evolve. - Remain flexible, solution-oriented and calm under pressure while maintaining high-quality execution. - Identify opportunities to improve internal event processes, documentation and operational efficiency. - Take ownership of implementing improvements rather than waiting for direction. Post Event Analysis - Measure event performance against agreed objectives and KPIs. - Produce detailed post-event reports outlining results, learnings and recommendations. - Apply insights from previous events to continually improve future programs. Qualifications & Experience - Minimum 5 years' experience in event management, field marketing, customer marketing, experiential marketing or corporate events. - Proven experience independently managing multiple complex events from planning through execution, with minimal supervision, taking accountability for outcomes. - Demonstrated success delivering high-quality customer-facing events with exceptional attention to detail, and with a commitment to delivering error-free work. - Excellent written and verbal communicator who builds strong, trust-based relationships with cross-functional teams, external vendors, agency partners, and executive leadership, through clear, timely and professional communication. - A resilient, positive team player who thrives under pressure, readily adapts to changing priorities, and supports colleagues while driving their own projects forward. - A proactive self-starter who thinks several steps ahead to identify needs, anticipate risks, and resolve problems. - Tech Proficiency: Hands-on experience leveraging modern tools, including MS Office, Google Workspace, CRMs (e.g., Zoho), PM software (e.g., Monday.com), and event platforms (e.g., Cvent, Splash, HubSpot). - Advantage - Experience managing B2B events Why Work With Us - We are humble, hungry, intelligent and collaborative. Work alongside teammates who value curiosity, kindness, and shared success. - Competitive Compensation – Earn a salary and benefits that reflect your skills and impact. - Parental Leave – Take meaningful time to bond with your growing family. - Flexible Work Environment – Balance life and work with adaptable schedules. - Global Team + Mindset – Join a diverse, international team that thinks beyond borders. - Tech Setup – Get the gear and support you need to work comfortably. - Professional Development – Grow your skills with training and learning sessions. - Internal Mobility – Explore new global roles and career paths without leaving the company. - Team Outings – Connect and celebrate with colleagues through regular social events. Our Values - Be a Stickler for Details - we think about the details when making decisions and ensure we haven’t overlooked anything. - Debate, Decide, Deliver - Candexers foster a culture of open debate so we can make the right decision. - Innovate to Simplify - we continuously look for simpler ways to do everything. - Follow Through, Follow Up - we are always moving the ball forward – when we say we will do something, we do it. - Attract & Develop the Best - we expect each hire to raise the bar, and once they start, they should continue to develop their skills with the support of leadership. - Keep an Obsessive Customer Focus - our customers’ satisfaction is our obsession, and we will stop at nothing to make their experience simple & flawless. - Learn & Be Curious - we foster an environment of continual learning and encourage challenging questions and believe curiosity drives innovation and improvement. - Act with Integrity & Professionalism - we act with honesty, transparency, and ethical principles – ensuring our actions align with our values.